Staff Document Control

Job Description

Responsible for managing the company’s Document Control process end-to-end, ensuring all controlled documents are properly reviewed, approved, issued, distributed, revised, maintained, and traceable throughout their lifecycle.

Key Responsibilities

• Manage the complete Document Control lifecycle, including document registration, review, approval, issuance, distribution, revision, archiving, and obsolete document control.

• Maintain and monitor the Master Document List / Document Register.

• Review documents for:

  • Compliance with approved templates and formats.

  • Completeness and consistency of content.

  • Document numbering and references.

  • Revision history and version control.

  • Correct approval and authorization matrix.

• Control document numbering, revision, distribution, and filing

• Monitor pending, overdue, revised, and periodically reviewed documents.

• Ensure proper traceability of document changes and approval records.

• Ensure only the latest approved document version is officially used.

• Coordinate document review, clarification, and approval with Process Owners and related functions.

• Support continuous improvement of Document Control standards, templates, workflows, and governance.

• Prepare regular Document Control status and monitoring reports.

Mandatory Requirements

•          Bachelor's Degree in a relevant field.

•          Minimum 5 years of relevant experience in Document Controller.

•          Must have experience working in a manufacturing company.

•          Experience in the textile manufacturing industry is an advantage.

•          Proven experience managing the Document Control lifecycle end-to-end.

•          Strong understanding of:

            o          Document governance.

            o          Document numbering and classification.

            o          Version and revision control.            

            o          Approval workflow.

            o          Authorization matrix.

            o          Document distribution and archiving.

•          Strong attention to detail, especially in reviewing document format, structure, content consistency, and approval requirements.

•          Good communication and cross-functional coordination skills are mandatory.

•          Able to work independently, systematically, and follow through on outstanding document activities.

•          Proficient in Microsoft Office, especially Word, Excel, and PowerPoint.

•          Familiar with process mapping and diagramming tools such as Microsoft Visio, Draw.io, Lucidchart, or equivalent.

•          Familiarity with Document Management Systems, SharePoint, workflow systems, or digital document repositories is an advantage

•          Placement in Head Office (Bintaro) and Factory (Bekasi)

Key Competencies

• High attention to detail.

• Strong document governance mindset.

• Good analytical and review capability.

• Strong communication and coordination.

• Good ownership and follow-through.

• Systematic and well-organized.

• Comfortable handling multiple documents and priorities simultaneously.