Assistant Project Manager

About the role

This role involves coordinating and monitoring strategic projects according to Director and Division Manager directives, managing executive agendas, and facilitating high-level strategic meetings. You will serve as a key communication bridge between team members, clients, vendors, and management stakeholders, while managing project documentation, contracts, and strategic commitments.

Key responsibilities:

• Coordinate and monitor execution of strategic projects in line with Director and Division Manager guidance, track timelines using Gantt charts and progress reports, and ensure timely delivery of team deliverables

• Organize, prepare agendas, and facilitate strategic meetings at directorate, board, and key stakeholder levels

• Act as primary liaison and communicate project information transparently and professionally according to established authority

• Manage, secure, and systematically archive all legal documents, cooperation contracts, and strategic project commitments

• Serve as operational bridge for communication between team members, clients, vendors, and management stakeholders

Qualifications:

• Male, Minimum Bachelor's degree from a reputable university in any field (preferably Management, Business Administration, Communication, or related discipline)

• Minimum 2–3 years of relevant work experience as Executive Assistant or Project Assistant (prior experience required; fresh graduates not accepted)

• Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace

• Experienced in preparing management reports, Minutes of Meeting, and executive presentation materials

• Familiar with project management tools such as Trello, Notion, Asana, or ClickUp

• Clear, diplomatic, and professional oral and written communication skills

• Proven ability to manage multiple tasks and handle dynamic Director-level priorities

• Responsive, highly initiative-driven, and capable of independently resolving technical and administrative issues

• High integrity, detail-oriented, and experienced in maintaining company data confidentiality

• Understanding and implementation of PMO Business Management

• Proficient in AI technology use

• Preferably based in Depok and surrounding areas

• Candidates residing in Depok, Bogor, or nearby areas are preferred.

• Must have experience in F&B, frozen food manufacturing, or FMCG

• This role requires mobility across multiple locations.