Facilities Coordinator

About the role

To coordinate day-to-day integrated facilities management operations for an office and laboratory hybrid facility through effective administrative support, vendor coordination, and supervision of the team in accordance with client standards and safety protocols.

Key responsibilities

• Supervise and assign daily tasks to the team

• Monitor work order completion and ensure timely response to facility issues

• Process and maintain all work permits, access logs, and onboarding documentation for vendor personnel

• Update CMMS with work orders, vendor reports, and inspection logs

• Coordinate scheduling and access for external vendors

• Track vendor attendance and ensure proper documentation of work completion

• Schedule and coordinate site emergency drills

• Respond to client facility requests and coordinate appropriate resources

• Communicate status updates on ongoing work and maintenance activities

• Act as liaison between the Handyman, vendors, and client contacts

About you

• Diploma in Business Administration, Facilities Management, Engineering, or related field

• Minimum 3 years of experience in facilities coordination, administration, or related operations role

• Basic understanding of building systems (electrical, HVAC, plumbing)

• Familiarity with chemical storage safety and lab environment protocols

• Proficient in using CMMS or mobile reporting tools for work order management

• Strong proficiency in Microsoft Office (Excel, Word, Outlook)

• Good written and verbal communication skills in English and Bahasa Indonesia

• Strong organizational and multitasking abilities

• Proactive and responsive approach to problem-solving

• Reliable and detail-oriented