Receptionist

PT. IOCO Karya Bali
Posted 19d ago

Responsibilities

1. Front Desk & Client Service

  • Greet visitors, clients, and vendors in a professional and friendly manner.
  • Manage incoming calls and direct them to the appropriate department.
  • Handle client inquiries, appointment scheduling, and meeting coordination.
  • Prepare refreshments for client meetings and maintain a clean reception area.

2. Office Administration & Coordination

  • Manage and distribute incoming/outgoing mail, packages, and couriers.
  • Maintain office supplies and ensure the workspace remains organized.
  • Coordinate with vendors for office maintenance, cleaning, and pantry needs.

3. Appointment & Meeting Management

  • Schedule and confirm client meetings, team discussions, and project reviews.
  • Maintain a digital calendar for executives, architects, and designers.
  • Set up meeting rooms, including necessary materials and technology setup.

4. Client & Vendor Relations

  • Ensure a smooth check-in process for guests, including visitor logs.
  • Collect and update client information in the database.

     

Required Skills & Qualifications :

  • Excellent Communication Skills (English & Bahasa Language)
  • Strong Organizational & Time-Management Abilities
  • Basic Knowledge of Office Administration 
  • Proficiency in Microsoft Office 
  • Ability to Handle Confidential Information Professionally

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Employer questions

Your application will include the following questions:
  • What's your expected monthly basic salary?
  • Which of the following types of qualifications do you have?
  • How many years' experience do you have as a receptionist?
  • Which of the following Microsoft Office products are you experienced with?
  • Do you have customer service experience?
  • Which of the following languages are you fluent in?

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